Palm Beach Country Club is an Equal Opportunity Employment employer operating a drug free environment.  
Interested candidates should send their resume and cover letter to: careers@palmbeachcountryclub.org 


Job Title: Golf Course Admin
The Golf Course Admin will perform a wide range of administrative and
office support activities for  the Club’s Golf Course Superintendent and/or managers
to facilitate the efficient operation of the organization’s Golf Course Maintenance Department.


Job Tasks/Duties

  • Oversee and execute on all administrative duties associated with successful office operations to include:  
           - Answering, transferring and screening inbound calls. 
           - Photocopying, scanning, faxing and mailing documents.
           - Scheduling/coordinating appointments and travel arrangements for employees.
           - Preparing agendas for meeting and compiling/distributing minutes from meetings.
           - Coordinating maintenance of office equipment.
           - Preparing written responses to routine inquiries.
           - Scheduling Preventative Maintenance on various systems and equipment.
           - Preparing and Submitting reports to the Department of Environment Protection
            “DEP” and the South Florida Water Management District “SFWMD”.
           - Maintain up to date records on all Permits for DEP and SFWMD.
           - Order and distribute Employee uniforms.
           - Prepare weekly Payroll.
           - Keep up to date records of Capital Projects.
           - Keep up to date records of Equipment Inventory.
           - Prepare Yearly Operating Budget.
           - Assist Superintendent in project coordination as needed.
           - Process Invoices for payment.
           - Prepare and process all new hire paperwork.
           - Ordering of parts, fertilizers, chemicals, accessories, office and shop supplies.
           - Scheduling of all Greens Committee Meetings.
           - Coordinate and maintain Risk Compliance Program.
  •  Directly support the Golf Course Superintendent in an Administrative Assistant capacity.
  • Maintain electronic and hard copy filing system allowing for ease of retrieval.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails sent from the Superintendent.
  • Fulfill all other duties as assigned and traditionally performed by an Office Manager in a Private Club.

Desired Qualifications

  • Proficient computer skills including Microsoft Office, with a focus on Outlook and Excel.
  • Bachelor’s Degree or equivalent work experience, private Club experience preferred.
  • Knowledge of principles and practices of basic office management.
  • Strong Communications skills – written and verbal, Spanish language skills a plus.
  • Planning and organizing skills with high attention to detail.
  • 4 years’ experience working as an Office Manager preferred.
  • Be flexible, adaptable, team and customer service oriented.


Physical Demands and Work Environment

  • Required to sit for extended periods of time with some amount of walking, stooping, kneeling, bending, crouching, twisting, and or reaching.  
  • Able to push, pull, and lift up to 25 pounds as needed for moving boxes of paperwork
    and loading printers.
  • Continuous repetitive motion in a high traffic office area.

 
  • 760 North Ocean Blvd. Palm Beach, FL 33480
  • (561) 844-3501

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